Project Administrator

Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services.

If you are motivated by innovation, growth, teamwork, and complete client satisfaction, we have a career for you.

We offer an attractive remuneration package including health and RRSP benefits.


The Project Administrator directly assists the Project Management and Engineering Teams, in addition to office staff in matters which may include documentation preparation and creation, program billing, daily program and client reporting, record and document retention, and assisting in onboarding of program personnel.


  • College or University Degree are an asset for this role. Related experience can be taken into consideration.
  • 1-3 years experience in an administrative position.
  • Intermediate to advanced experience in Microsoft Office suite including Microsoft projects.
  • Previous site administration experience will be considered an asset.


  • Demonstrated knowledge of health and safety practices and procedures in a safety sensitive workplace.
  • Excellent organization and planning skills.
  • Proficient communication and the ability to work with multiple stakeholders.
  • Strong analytical skills.


  • Ensure that the Project Management and Engineering teams have all the necessary documentation for program execution.
  • Attend meetings, record minutes, and distribute.
  • Data entry for tracking progress on program delivery.
  • Assist with the onboarding of new program personnel.
  • Assist with travel and hotel booking for field staff.
  • Assist HSE and Quality teams with the delivery of program and contract deliverables.
  • Invoice reconciliation and completion.
  • Monitoring and tracking equipment rentals.
  • Support the Project Management and Field teams to ensure that all necessary client and company policies and procedures are implemented and followed.

Personal Characteristics

  • Safety – We go home safe every night.
  • Integrity – Around here our word means something.
  • Quality – Our quality stands on its own.
  • Accountability- We provide solutions, not problems.
  • Teamwork – Great people working together.
  • You have a calm demeanor and thrive in high-stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly.
  • Capable of implementing a culture of winning.
  • You are someone people rely on. You are responsible and dependable.
  • Approachable by all levels.
  • Not afraid to approach difficult situations and dig in to find a solution.
  • Self-motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time.


  • Strong written and verbal communication skills.
  • Valid Class 5 Drivers license.

Additional Information

  • The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

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