Project Coordinator

Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services.

If you are motivated by innovation, growth, teamwork, and complete client satisfaction, we have a career for you.

We offer an attractive remuneration package including health and RRSP benefits.


Reporting to the Manager, Project Management, this role works closely with the Project Management Team, Construction Supervisors and Operations for the successful delivery of Substation Projects.

The Project Coordinator role is responsible for the day-to-day administration for project-based submissions, including but not limited to project schedule, change management log/documentations, RFI submissions and tracking, document control, quantity accruals, invoice, cash flow, and forecast updates, client reports preparation, logistics management and the preparation and updating of project scheduling.


  • College or University Degree are an asset for this role. Related experience can be taken into consideration.
  • 5+ years in a project-based role.
  • Design Build Experience is a positive factor in Iconic Power Systems project work.


  • General knowledge high voltage construction, civil earthworks and financial acumen required.
  • Demonstrated knowledge of health and safety practices and procedures in a safety focused workplace.
  • Excellent organization and planning skills. There are multiple client reporting formats in a dynamic work environment.
  • Proficient communication and the ability to work with multiple stakeholders on the project.
  • Knowledge of Construction Project lifecycle


  • The Project Coordinator works in the Project Management Team, reporting to the Manager, Project Management. Under direction from the Manager, Project Management or Project Manager, this role works closely with the Construction Supervisors and Operations to support successful project and construction execution as well as development and submission of information to the client.
  • The Project Coordinator role is responsible for the day-to-day administration for project-based submissions, including but not limited to project schedules, site administration/coordination, change management documentation, RFI submissions and tracking, document control, invoicing, client reports preparation, and logistics management.
  • Preparation/update of Project Schedules is required utilising Microsoft Project and or Excel
  • Maintain tidy and accurate project documentation.
  • Work closely with Project Controller and Project Managers to ensure internal and external deliverables are met.
  • Interact with the client in a manner which fosters strong client satisfaction ratings.
  • Ensure a good working knowledge of company resources and the workflow throughout the project life cycle.
  • Ensure equipment and Materials for the project are procured through close collaboration with the Project Manager and Procurement
  • Ensure Project Managers have adequate support to produce accurate and timely reporting.
  • Ensure Construction Supervisors and Operations have proper permits, equipment, and material on site for execution.

Personal Characteristics

  • Safety – We go home safely every night.
  • Integrity – Around here our word means something.
  • Quality – Our quality stands on its own.
  • Accountability- We provide solutions, not problems.
  • Teamwork – Great people working together.
  • Not afraid to approach difficult situations and dig in to find a solution.
  • Self-motivated to make improvements and get tasks done on time.
  • You have a calm demeanor and thrive in high-stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly.
  • You are someone people rely on. You are responsible and dependable.


  • Strong written and verbal communication skills.
  • Must have a valid Class 5 driver’s license.

Additional Information

  • The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

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