Site Project Administrator

Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services. If you are motivated by innovation, growth, teamwork, and complete client satisfaction, we have a career for you.

We offer an attractive remuneration package including health and RRSP benefits.


To assist Project Manager, Site Managers, Site employees and Corporate office staff in the administration of all project and site related matters which may include but not be limited to: Documentation preparation and creation, Time & Attendance Management, Travel & Lodging, Report Preparation/Issuance, Daily Site Specific Project and Client Reporting, Record and document Retention, and assisting in the Mobilization and onboarding of site personnel.


  • Location – Capital Power – Genesee Generating Station, Warburg, AB
  • Rotation currently is 10 days on site, 4 days off (10/4), potential to change
  • Hours of work: 10 hours daily (7:30-5:30)
  • Contract based position to commence August 2022 to January 2023 with potential for extension
  • There is an opportunity for longer duration and/or re-assignment to other IPS roles based on performance


  • Intermediate to advanced experience in an administrative position
  • Experience arranging commercial or charter travel, transportation logistics and lodging for 20 + employees
  • Intermediate to advanced experience in Microsoft Office suite including Microsoft projects
  • Previous Site Administrative experience will be considered an asset
  • Previous Suncor Site experience will be considered an asset


  • Ensure that the Project Manager, Site Supervisors and site employees have all necessary documentation during the course of the project
  • Attend meetings, record minutes and distribute as requested
  • Format and compile reports in conjunction with the Project Manager, Project Coordinator and Site Supervisor(s)
  • Provide support to the project coordinator and various departments in ensuring proper retention, distribution, sharing and filing of Documents/drawings initiated on site.
  • Assist in data entry for QA/QC, HSE, Engineering, Corporate and Management groups
  • Assist with the onboarding of new project personnel
  • Assist with any HSE/Quality/Project initiatives undertaken during the course of the project
  • Assist with invoice reconciliation
  • Assist with monitoring and tracking equipment rentals
  • Support the Project Manager, management team and site team to ensure that all necessary client and company policies and procedures are implemented and followed.
  • Other duties as required.

Personal Characteristics:

  • Safety – We go home safely every night.
  • Integrity – Around here our word means something.
  • Quality – Our quality stands on its own.
  • Accountability- We provide solutions, not problems.
  • Teamwork – Great people working together.
  • Not afraid to approach difficult situations and dig in to find a solution.
  • Self-motivated to make improvements and get tasks done on time.
  • You are someone people rely on. You are responsible and dependable

Employment Pre-requisites and Requirements:

  • D&A Testing and compliance is a mandatory requirement of this position
  • OSSA BSO or CSO, CSTS 09
  • Valid Class 5 Drivers license

Additional Information

  • The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

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